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E- Mail Etiquettes
E-mailing is the surest way to
reach via the electronic media, the most cost effective alternative to the phone and
courier. Be it the Outlook Express or Yahoo Mail, Hotmail, Excite Mail or any other Mail
server, get set right to the right attitude to communicate wise ways to reach a milestone
building relationships - making friends, reaching relatives, interacting with aquaintances
or just about bridging gaps of communication! Some basic features of Email etiquette apply
while mailing to people worldwide.
No caps
Look at your keyboard. The key marked Caps Lock – keep it off while typing the email.
Except for the normal use of capitals, proper nouns, to start a sentence, etc. Use Lower
case as it is a polite and easier to read. Capitals are extremely rude in electronic media
and seems like shouting in a verbal conversation. Use proper fonts and avoid the colorful
designs and tables if the email is business approach. The pics too takes time downloading. |
Signatures
Attach a signature to the end of each message you send via email. Name of business,
contact information, url and marketing slogan. Try to be simple. |
Grammar and punctuation
Don’t type in big mass of text. Divide in paragraphs and use applicable punctuation,
commas, etc. Check spellings too. |
Quoting
Most email programs make it easy to include text from the message your’re responding
to. This is useful because it puts your reply into context and gives the recipient an idea
of what you are talking about. Observe the guidelines: Set up your program to insert
‘Quote headers’ so that the original message can be clearly distinguished from
the reply message. Leave a blank line between quotes and replies. Quote only to relevant
portion of the message you are replying to. A quote of more than 10 lines is too much |
Avoid Chat language
Don’t use Neways, b4 or kewl as they seem irritating in regular email business mails.
In friendship mails, all's fine as far as the right meaning is understood by the reader. |
| Go easy on humour. Add a joke at the end to add
humour to avoid sarcasm, if any |
Use Subject Line
Use the subject line intelligently saying about the topic of the email. Message
that can be easily read and matter clear. |
Limit
the length of the Message: Disk quota is alloted to each user and so, limit the length of
the message instead of prolonging the email. Don’t assume everyone wants to receive
your five MB files on jokes. |
Circulation of forwards. Don’t send each and every
forwards to all. Especially the long emailed list forwarded jokes or pics are irritating
and are not welcoming. |
Spamming
Spamming is the electronic equivalent of junk mail. Sending information about yourself /
services you offer to people who have not interest in it. In the online world, it’s a
taboo and can result in no use mail junks |
Chain Letters
These are forbidden on the electronic mail networks as they unnecessarily load the system
and interferes with the delivery of other messages. If chain letters are received, they
can be sent to service providers who can suspend the offender’s account. One can also
report to abuse for unwanted mails like harassing, filthy talk, etc.
Know the Spam Rules. |
A few courtesies E-mailing and a quick, pleasurable communication will
reach you miles ahead on information super highways.
You can make the Difference,
It’s your life, anyway!
Are you a kid? Be an Online Jr. Editor, Reporter, Cartoonist,
Contributor, Reader or just about a part of your very own Kidsfreesouls site. Tell us how
you can be a part of the Team. E-mail us
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